Confidentiality & Medical Records
The practice complies with data protection and access to medical records legislation. Identifiable information about you will be shared with others in the following circumstances:
- To provide further medical treatment for you e.g. from district nurses, hospital services or other GP practices.
- Unless you have opted out, you information is uploaded to the GM care record. This is a link to the relevant privacy notice.
- To help you get other services e.g. from the social work department. This requires your consent.
- When we have a duty to others e.g. in child protection cases
- During inspections by the Care Quality Commission. The may access care records and other personal data as part of their regulatory activity. Here is a link to their privacy notice.
- Anonymised patient information will also be used at local and national level to help the Health Service and Government plan services e.g. for diabetes care and for use by researchers with ethical approval. You cannot be identified by this data. If you do not wish anonymous information about you to be used in such a way, please let us know.
Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.
Third Party Processors
The practice will use carefully selected third party service providers. When we use a third party service provider to process data on our behalf then we will always have an appropriate agreement in place to ensure that they keep the data secure, that they do not use or share information other than in accordance with our instructions and that they are operating appropriately. Examples of functions that may be carried out by third parties include:
Companies that provide IT services & support, including our core clinical systems; systems which manage patient facing services (such as our website and service accessible through the same); data hosting service providers; systems which facilitate appointment bookings or electronic prescription services; document management services; systems that facilitate the sending of messages via SMS message. We share information with some third party processors to enable us to improve the quality of care we provide especially related to the prescribing of medication and to request feedback on our services from registered patients.
Delivery services (for example if we were to arrange for delivery of any medicines to you).
Payment providers (if for example you were paying for a prescription or a service such as travel vaccinations).
Further details regarding specific third party processors can be supplied on request.
Freedom of Information
Information about the General Practitioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.
Access to Records
In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records. Such requests should be made through the practice manager and may be subject to an administration charge. No information will be released without patient consent unless we are legally obliged to do so.
CHANGES TO DATA PROCESSING & SHARING FOR A COVID-19 PURPOSE:
Please be aware, as we all face the Coronavirus pandemic, there is a newly enforced requirement for the sharing and processing of confidential patient information, in order to manage and mitigate the spread and impact of the current Covid-19 pandemic. This requirement is outlined in https://www.gov.uk/government/publications/coronavirus-covid-19-notification-of-data-controllers-to-share-information. As stated, organisations are required to process confidential patient information where the information to be processed is required for a Covid-19 purpose and will be processed solely for that Covid-19 purpose.
Please also note that the attached notice expires on September 30th, 2020 and the regulation will be reviewed on or before that date.
The practice is supporting vital coronavirus (COVID-19) planning and research by sharing your data with NHS digital. This transparency notice supplements our main practice privacy notice.
We make every effort to give the best service possible to everyone who attends our practice.
However, we are aware that things can go wrong resulting in a patient feeling that they have a genuine cause for complaint. If this is so, we would wish for the matter to be settled as quickly, and as amicably, as possible.
To pursue a complaint please contact the practice manager who will deal with your concerns appropriately. Further written information is available regarding the complaints procedure from reception.
The NHS operate a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.